20 Practical Time Management Tips

time management

Time seems to be an issue for almost everyone. We all have a lot of things that we need to get done, but many of them have absolutely nothing to do with what is truly important in our lives. With so many demands on our time these days it’s easy to feel like we are losing control.

Do you ever feel as if you are going through life without really experiencing it? Could you benefit from some practical time management tips?

Of course, we all like to tell ourselves that the situation is only temporary. We like to think that eventually life will slow down and we will have more time to focus on the things that really matter. That can happen, but it won’t happen by accident. Time itself will not slow down and demands on our time will not go away. If we want the situation to change, it’s going to be up to us to change it. These time management tips are designed to help you do exactly that.

Taking control of your time management

Before we can make more time for the things that really matter in life, we first need to identify what those things are. We need some clarity. We need to have a real grasp of our own values and goals. We also need to know which activities are most important to us. Once we understand what is truly important, we can organize our time accordingly. All the time management tips in the world won’t help us until we know where to put our priorities.

When looking at our own priorities we might think of our personal values as a giant umbrella that everything else fits under. Our goals are like steps that we take to reinforce those values. High-priority activities would be the specific actions that help us reach our goals.

When our goals harmonize with our values, and our activities contribute to achieving those goals,  life becomes more unified and harmonious. This doesn’t mean that we won’t spend large amounts of time taking care of  “necessary things.” But it will change what qualifies as “necessary” and how much time we spend in different pursuits. As in every other aspect of life, balance is the key.

20 time management tips for creating more time

Once we’ve decided what’s really important to us we still need some practical suggestions to help us organize our time more efficiently. That’s the purpose of the following 20 time management tips.

1. List your priorities for each day. In order to avoid getting sidetracked and distracted, we need to know which activities deserve the lion’s share of our focus each day. The only way to stay on track is to write these things down according to their order of importance. Once an item is completed, check it off and move on. Unfinished items get carried over to the next day’s list.

2. Synchronize your calendars. If you have a calendar in your computer, a daily planner, a wall calendar, and a handheld device, they all need to say the same thing. Obviously, too many calendars and planners can lead to unnecessary confusion. So, try to get by with one, or, if that’s not possible make sure that they are all synchronized.

3. Each project needs an action plan. There is always a most efficient sequence of steps for every project. To save time and effort we need to identify what that sequence is and follow it. Before beginning any project try to identify this sequence and write it down.

4. Schedule the most important tasks first. If you tackle your most important tasks first it will be much easier to find time for less important ones. If you allow yourself to get sidetracked on unimportant tasks or busywork, chances are you will never get to the things that really matter.

5. Set realistic goals. The greater control you have over a goal the better your chance of reaching it. For example, you have more control over increasing your skill at a certain job than over becoming president of your company. One of the keys to success is creating realistic goals that can be achieved in a reasonable amount of time.

6. You can’t do everything, live with it! Focus on activities that yield important results. For other activities that simply need to be done, see if you can spend less time on them. It may be possible to put some of these off for days, or even weeks, while you focus on the things that really matter. Assign as much time as possible to the activities that contribute the most to reaching your goals.

7. Keep track of your time. To find out where your time is going, try keeping a time log for a week or two. How much time is being lost on unimportant activities? Where do most of your interruptions come from? Do they occur during certain time periods or on specific days of the week? Once you have this information it will be easier to eliminate time wasting activities along with distractions and interruptions.

8. Schedule less. If you cram too much into your schedule you will always feel rushed and frustrated, and in the end you won’t get much done. Try to be realistic about how many things you schedule into your day. An ounce of accomplishment is better than a pound of frustration.

9. Minimize interruptions. Block off portions of the day during which you are not to be interrupted unless it is an absolute necessity. Whenever possible, turn off your phone, pop-ups, instant messenger, twitter notifications, and anything else that tends to grab your focus away from the project at hand. Learn to focus on a single task.

10. Pick your time carefully. One of the keys to getting things done effectively is to schedule the most challenging work for the time of day when you are most energetic and alert. I like to do my most challenging tasks early in the day because that’s when it’s easier for me to focus. I save the mindless and mundane for later in the afternoon after the most important things have already been accomplished.

11. Do the most unpleasant tasks as soon as possible. Rather than postponing things you don’t really want to do, get them out of the way as soon as you can. Once they are done you will feel more energized and free to focus on the things you really want to do.

12. Expect the unexpected. Stuff happens, that’s just the way life is. If you schedule yourself so tight that you don’t allow for the unexpected, you dramatically raise your chances of feeling frantic throughout your day. If you need to be somewhere and you think you can make it in 15 minutes, allow 25. Leave little blocks of time throughout the day unscheduled so you have a buffer against the unexpected.

13. Use transition time to your advantage. If you commute, try to use that time for something productive. Could you find a way to listen to important information that you would normally have to read later? Have something on hand that you can do whenever you are stuck waiting. Making use of time that would normally be wasted is a simple way of creating more time for the things you want to do.

14. Apply the 80/20 rule. Generally speaking, 20% of our effort produces 80% of our results. That means that if I have a list of 10 things to do, two of those are likely to produce greater results than the other 8 put together. Try to identify which tasks really move you toward your goals and give those the priority they deserve. You will probably find that some of the lesser tasks no longer need to be done at all.

15. Avoid getting overwhelmed. We all know what overwhelmed feels like and it’s not my favorite way to feel. When you feel overwhelmed, try writing each task on its own index card. Now divide those cards into two groups. Group 1 calls for action today, group 2 calls for action tomorrow. When tomorrow comes, do the same thing.

16. Take periodic breaks. I use applied focus sessions in which I do 45 minutes of focused effort, followed by 15 minutes of something else. After 45 minutes our ability to focus begins to taper off and we no longer perform optimally. I use those 15 minutes for walking around, getting a drink, answering phone calls, or anything else that distracts me from the task at hand. This is often when my best ideas come to mind and I end up feeling re-energized and ready to make things happen.

17. Think on paper. When you feel stuck, write the problem down. Describing the problem on paper will help you sort it out. Now, make a list of as many solutions as you can possibly think of. Chances are, you’ve just solved your problem.

18. Don’t be a perfectionist. In all honesty, I struggle with this one. I can spend endless amounts of time trying to get something just exactly perfect. Don’t spend 90% of your time trying to make a 3% improvement. It’s important that we know when it is time to move on to the next activity. Learn to let good be good enough.

19. Ready, fire, aim. Sometimes the best approach is to just start working on the project. Don’t get too weighed down planning every little detail and end up never getting started. Once you start working you will discover what needs to be done. Even if you wind up having to backtrack a little bit, you will still be ahead of the game because you are taking action instead of waiting.

20. Be flexible. These are only suggestions; they are not hard and fast rules. Experiment, find out what works for you personally, don’t be afraid to customize the ideas to fit your individual circumstances and needs. Some of these may work for you and some of them may not, but you’ll never know until you give them a try.

Why time management? Because time is valuable

The most valuable component of life is time. You’ve heard it said that time is money, the truth is – time is life and more time means more life. It’s the most valuable thing we have. If we learn to have a balanced view of how we use our time, life can be both enjoyable and productive.

If applying some of these time management tips allows you to gain just one free hour a day, that would be the equivalent of getting more than two free weeks of life every year. See, we really can create more time.

Do you have a favorite time management tip to share?
Do you feel that your time is being squeezed by increasing demands?
The lines are open!

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  1. Tess March 29, 2010 Reply

    My biggest issues are prioritizing daily and doing the most difficult things first. No wonder I spin my wheels! This is valuable information that shouldn’t be taken lightly. It can mean the difference between succeeding and failing.

    • Jonathan March 29, 2010 Reply

      Hi Tess, nice to have you here. In reality, I wrote this because I struggle with some of these also. I made up my mind to get it together in this area, so I wrote the article to reinforce the points in my own life and hopefully help others in the process.

      There is so much going on these days that we all need to take time to regularly evaluate how we spend our time. Otherwise, it just vanishes and we don’t have a clue where it went. Vanishing days can easily turn into vanishing years that we can never get back.

      I totally agree with you Tess, applying this info “can mean the difference between succeeding and failing.”

  2. Frank Jovine March 29, 2010 Reply

    Time is the essence and I could tell you that some times I wish there was 48 hours to a day. I feel as though most tasks dissolve over time and all the energy was just a waste of my time. Jonathan – This a nice walk away.

    • Jonathan March 29, 2010 Reply

      Hey Frank, if we had 48 hours a day I think we would want 72. It’s a “busy people” thing. Hard to imagine that there are actually people who get bored.

  3. Anastasiya March 29, 2010 Reply

    This is such a fresh look on time management, Jonathan. I really enjoyed reading this article and I can say that every tip that you’ve mentioned works wonders.
    Setting priorities in life is the most important step that any of us can make to take control of their time and LIFE. I loved this concept of time management. It is really the only one that can work.

    • Jonathan March 29, 2010 Reply

      Hi Anastasiya, really nice to have you here. It would be different if life just came at a mellow pace, then maybe we wouldn’t need to “manage” time. I have a little resistance to too much scheduling, but none of us can really afford to ignore the benefits for prioritizing. I think that’s really one of the keys to being balanced, something I know you relate to. Thanks so much for your support.

  4. Lana March 29, 2010 Reply

    This was a very timely article for me Jonathan. I especially need to truly understand that sometimes I can’t do everything and I need to learn to live with it. Thank you for a fantastic advice, it will definitely be put to use. I appreciate the value you always bring Jonathan!

    • Jonathan March 29, 2010 Reply

      Hi Lana, I also need to remind myself that I can’t do everything. When things are going well I tend to get all fired up and take on more tasks. Then, all it takes is one little hiccup and I quickly realize I’ve bitten off too much. Now I just need to keep reminding myself of all these points.

  5. Sid Savara March 29, 2010 Reply

    Hey Jonathan,

    Great read and thanks for including me!

    Just like you I also struggle with being a perfectionist – and spending three times as long to make it 10% better sounds like something I do all the time ;)

    • Jonathan March 29, 2010 Reply

      Hey Sid, somehow I feel better knowing that. It’s hard to know when to say when sometimes, especially if it’s something I am really into. I loved your article about getting distraction free, that’s a real challenge these days.

  6. Phil March 29, 2010 Reply

    Jonathan –

    I like 6, 12 and 18 the most. Expecting the unexpected, avoiding perfection and accepting we can’t do everything. Time is such a trick concept and we can’t hope to master it. Learning some humility and acceptance is the best way to be – and then living in the moment. Thanks for sharing.


    • Jonathan March 29, 2010 Reply

      Hey Phil, here’s a bit of irony for you. I had this article loaded and was just about done doing a final edit. Out of the blue the power blipped off for a second and all my edits went bye bye. As I started over I had to laugh at “expect the unexpected.”

  7. timethief March 29, 2010 Reply

    The first lesson that I have learned from doing my contracted work is how to subdivide large, tough tasks into smaller, easily accomplished smaller chunks so it seems less insurmountable. Doing that lifts my spirit and increases my energy level.

    Once I’ve done as you advise and decided what my “A” priority tasks are and subdivided projects into smaller chunks, I spend about 40 minutes an “A” priority task. Then switch for about 15 minutes to one of the chunks of a larger task. By scheduling time for both, I can make sure that what needs to be done gets done without feeling overwhelmed.

    The second lesson was harder one to learn. I was a perfectionist who used to work until I dropped. I had to learn to take periodic breaks and I’m so happy you covered this in in 16 and perfectionism in 18.

    But the hardest lesson of all for me to learn went along with the perfectionism and desire to please.I had to learn to say “no” when I had too much on my agenda.

    I can take a brief 15 minute walk around my property with my dog and return energized and with new ideas. I can also just flop into a deck chair and enjoy a 20 minute green tea and that will also result in an energy boost. And, once every day I have a quiet hour for meditation even though it sometimes requires will power to pull myself away from my work I’m always glad I did.

    Thanks do much for sharing your experience and wisdom with use Jonathon. I value it very highly.

    • Jonathan March 30, 2010 Reply

      Timethief, those are some excellent strategies and they emphasize the importance of finding what actually works for each of us as an individual. Lists articles are helpful, but we really need to adjust the suggestions so they fit our life and way of doing things. Thanks for giving us a real world example of how this works.

  8. Steven Aitchison March 29, 2010 Reply

    Hi Jonathan, great list of time management techniques. I am a huge fan of writing things down so 17 resonated with me. Also a great one I haven’t heard before and that is ‘synchronize your calendars’, so obvious but something I haven’t really given much thought to.

    • Jonathan March 30, 2010 Reply

      Hi Steve, I feel like life has gotten so multifaceted that writing things down is an absolute necessity. Even if we have a really good memory, there is only so much we can keep track of at one time.

      I’ve gotten really serious about my whiteboard for weekly planning and my planner for the daily stuff. Otherwise I get sidetracked too easily and end up forgetting something that needed to be remembered.

      My life is bigger than my internal hard drive. I need a few different external hard drives to hold the overflow.

  9. Stephen March 30, 2010 Reply

    Hi Jonathan, this was a really good article. I’m trying to convert from calling it “time management” to calling it “self-management” or “activity management”. I think those terms actually capture the essence of it better. But old habits die hard. It really doesn’t matter but by calling it “time management” we might be fooling ourselves into believing there is a problem with time.

    “When our goals harmonize with our values, and our activities contribute to achieving those goals, life becomes more unified and harmonious.”

    In my mind the most important thing you said in the article.

    “You can’t do everything, live with it!”

    So true. I believe in capturing all of your to-do’s and getting them out of your head. So I put anything that doesn’t have to be done in the next week into a separate bucket. It’s amazing how many of those things fade with time and no longer seem important. I find I don’t do most of them.

    “Don’t be a perfectionist”

    This fits in with the 80/20 rule. So many people could benefit from applying this principle.

    “Take periodic breaks”

    So very important. I lesson I learned hard, but I finally learned. Better late than never. I used to consider breaks a waste of good time. Now I treasure my breaks. They are like my reward for working hard.

    “Be flexible”

    So important in the modern, fast-paced, and rapidly changing world.

    Great job!

    • Jonathan March 30, 2010 Reply

      Hey Stephen, it’s really interesting that you mentioned the label “time management.” I am not that fond of that phrase either. In fact, it was nowhere in my original article. So, why did I use it?

      About a month ago I started using the Scribe SEO plugin because I am not an SEO guy, but it was time to pay more attention to that aspect of blogging. After the plugin analyzed my article, my SEO score was horrible and it did not acknowledge the article as having any keywords.

      So I looked at the recommended tags, and then ran the obvious ones through google’s keyword research tool. Long story short, by using “time management” and “time management tips” as my keywords I was able to raise my SEO score to 95%.

      This plugin has totally changed how I rank in the search engines even though SEO is not my thing (not even close), I love it. If you want a closer look, check out the Scribe site.

    • Mike King March 30, 2010 Reply

      Stephen, I’ve always avoided calling it time management, and instead task management but I like your term, Self-management even better. I guess for a post title though, SEO rules say you better stick to time management ?? I think I will borrow your term though in conversation now.

  10. John March 30, 2010 Reply

    Hi Jonathan,

    I’m probably a bit odd in that I don’t relate to time all that much. I tend not to give the concept of time much attention. I’ve never been good at recalling dates or the chronology of events.

    I find that my best use of time is to engage it in the moment; to immerse myself in that alive, now-moment If I can do that completely then everything of importance gets done.

    That said though, I think one of the best ways to manage time effectively is by understanding and employing your #14 point–the 80/20 rule. It applies to almost every situation, creating powerful leverage.


    • Jonathan March 30, 2010 Reply

      Hi John, I actually feel much the same way you do. My problem is that I can fully engage in the moment doing so many different things that I need to be reminded of what’s really important. Otherwise I can be all immersed in tasks that I enjoy, but that aren’t necessarily what I should be doing.

  11. Mike King March 30, 2010 Reply

    This is a great guide Jonathan. We can only really manage the tasks and committments we make with our time available and you’ve outlined it wisely…

    I’m a true believer of picking the things you just won’t ever do and making habit of them. They can save you so much distraction, frustration and lost time that it makes having your Priority tasks actually priority in life!

    • Jonathan March 30, 2010 Reply

      Hey Mike, this was a great suggestion – “picking the things you just won’t ever do and making habit of them.” I think of several things that fit this category. This one really resonates with me. Thanks my friend.

  12. Evelyn Lim March 30, 2010 Reply

    As a blogger and life coach, and with two kids to mind, it is not easy trying to juggle everything. I constantly need to keep myself in check by sticking to my priorities. Love your article on tips for time management.

    • Jonathan March 30, 2010 Reply

      Hi Evelyn, let me say that I am thrilled to have you here and your blog is looking great. I also am feeling the need to keep myself a little more in check, especially since my list of priorities seems to be expanding. I was thinking about taking on a few coaching clients, it’s been a while since I’ve done one on one. I kind of miss it. Thanks for taking the time Evelyn, really appreciate it.

  13. Craig Harper March 31, 2010 Reply

    #17 is the key for me. In my home office I have a bunch of paper on the walls to write down and prioritize my thoughts and goals. Get your thoughts out of your head and down on paper!

    • Jonathan March 31, 2010 Reply

      Hey Craig, outstanding to have you here. I totally agree about getting those thoughts down on paper ASAP. I can’t count the number of inspired ideas that have evaporated because I decided to write them down later instead of when they were fresh in my mind. If it’s a worthwhile thought, then it’s worth capturing quickly. Even a few key phrases to jog the memory is better than not writing anything. Thanks so much for your feedback Craig.

  14. Catrien Ross March 31, 2010 Reply

    Jonathan, I enjoyed reading this post filled with time management tips – thank you again. As someone who does not own a watch my perspective may not seem very helpful (I do pay attention to clocks when necessary).

    But I would like to say that I, too, have found that total focus works with time in a way that always creates enough time to do what needs to be done in that moment of immersion. We dance rather than struggle with time when our focus and actions are aligned. Another way to view time is to look at exactly how you spend your time. How you spend your time tells you what you are. If you want to change the way time moves for you, first you need to change who you are. This shift is not so difficult as it seems – and it opens up vistas of time, even when your calendar schedule is filled.

    Evening time in the mountains here in Japan – Catrien Ross.

    • Jonathan March 31, 2010 Reply

      Hi Catrien, not so many years ago I went for a very long time without a watch. It was a sweet way to live and life was very simple.

      I like the idea of finding out exactly how we spend our time as in #7, but this statement: “How you spend your time tells you what you are” really made me stop and think. What I am is spread too thin, wearing too many hats. I need to simplify.

      This is something that’s been building for awhile and I know that it’s time to get started. Presently, I am doing the priority thing. I actually wrote this article to help clarify the whole process in my mind. I am a very focused person and can easily lose myself in any number of tasks. That’s why I need to know ahead of time which ones fit into that 20% mentioned in #14.

  15. Fatibony March 31, 2010 Reply

    Grt tips, love the whole concept of making use of transition time…. I have found myself using the train a little bit more often and have been able to either plug my ears( listen to audio books ) or read.

    • Jonathan March 31, 2010 Reply

      Hi Fatibony, I don’t travel much these days but when I drive anywhere that’s more than 10 minutes away I usually listen to something that increases my understanding in some way.

      Today I managed to write an article (most of it anyway) while waiting for my wife at the dentist office. It felt great to turn waiting time into productive time.

  16. J.D. Meier April 1, 2010 Reply

    > many of them have absolutely nothing to do with what is truly important in our lives

    I think that right there is the key … and I think it starts by having a map of what’s important in your life.

    • Jonathan April 1, 2010 Reply

      Hey J.D., great to have you here. I completely agree with your observation, especially since I have noticed some of those “other things” spilling over and obscuring my map lately. That’s why I think it’s important to analyze our priorities and compare them to our activities on a regular basis. Thanks for your feedback J.D.

  17. Amit Sodha April 1, 2010 Reply

    Amazing tips Jonathan. It’s amazing how often people, on auto pilot, will say the words ‘I don’t have the time’ without really thinking about what that means. I always say to people that there is no such thing as not having the time, if something is important to you, you’ll make the time.

    The word busy crops up often too, people often use that word whilst in front of the telly or surfing the web. Not that those things can’t be important but that often we’re not using them productively.

    I’d like to throw another suggestion to your list too and that is to block out time for the self in your calendar. We are busy socialite creatures and it’s easy to say yes to fill up the empty space in our calendars. So when I need it. I’ll block out some time in my calendar as ‘me time’ and i’m not allowed to schedule in anything else. It’s something I’ve only just started doing recently but I’ve found it to be one of the most productive things I’ve done! :-)

    Thanks for the superb article!

    • Jonathan April 1, 2010 Reply

      Great add Amit, in fact that should probably be a priority. Not that it needs to consume huge amounts of time, but we should recognize how valuable “me time” is.

      If we have a mate, we might put the same priority on “us time.” A meaningful partnership deserves a top position on our list of important things.

      Thanks for your support and contribution Amit, really appreciated.

  18. Robin Easton April 3, 2010 Reply

    Dear Jonathan,

    This is such a powerful list. As my schedule and work deadlines pile up I really have to rethink how I do things (and how I perceive them as well). And many of the suggestions you give here are things that I am finding both essential and helpful.

    Reading through this I found myself really relating to all of these. I rarely print out articles due to the paper waste and loss of trees, but I must confess that I printed out this article to take with me through the coming year. Having done most of the things on this list at one time or another, I KNOW they work. So for me, just having the list to refer to when I AM overwhelmed is very helpful.

    Also, I am slowly learning to take more breaks so that I do NOT become overwhelmed. Breaks also allow me to return to work a fresh perspective, a sense of more space/time, and calmer presence. I’ve also noticed that when I DO take the time I need for me, that world 99% of the times seems to accommodate me.

    Thank you for taking the time to list all of these. They are not only creative and realistic, but they work! There also is a sense of compassion to your suggestions, which I REALLY like.

    I’ve missed being here.

    PS New Flash: We had a major mains line gas leak here two days ago, just around the corner from where I live (few hundred yards) and we were all evacuated. Wild story!!! LOL!! But all is sealed off and we are home, safe and sound. No explosions. Just kind of dizzy and a bit sick the next day from the fumes. But fine now. Boy, give me the country, living off the grid. Ahhh, all in good time.

    • Jonathan April 3, 2010 Reply

      Hi Robin, for some reason it seems like a lot of high powered people I know are feeling a bit squeezed right now. I know that these are the very people who know how to keep things in balance, and yet their balance is being challenged.

      I too needed these reminders and it feels good to be sorting things out. It’s strange how we start feeling like there’s no time for the very things that keep life in balance. That’s just ridicules when you think about it.

      I am so glad you’ve been taking more breaks, it really does make us more productive, plus we feel much less pressured. I have missed way too many workouts lately and it’s time to reverse that trend starting today.

      Thanks for taking time to visit Robin. It’s always great to connect with you.

  19. Richard April 25, 2010 Reply

    I’m not a fan of the “realistic goal”. Realistic means its on the level you are already at. What’s the point it setting a goal that doesn’t push you? Unrealistic goals make a difference and are inspiring. Just know that you can achieve them.

    • Jonathan February 8, 2011 Reply

      Hi Richard, perhaps your definition of realistic differs from mine. Lets say I can bench press 300 pounds and I consider 400 pounds to be a realistic goal. I would figure out how much monthly progress I would need to make so that I could reach that goal in a year. Each month I would need to add 8.3 pounds to my bench press, that is realistic, but I will need to push myself to maintain that kind of progress over the months. But if I decide that I want to raise my bench press by 1000 pounds, what is that? It is totally unrealistic no matter how hard I push myself. See what I mean?

  20. Steve September 13, 2010 Reply

    Hi, Jonathan. Great and “timely” article :) I read a great point by Darren Hardy in Success Magazine. If we want to free up a lot of time, we can stop watching TV! I’m not willing to do that yet, but I am going to start using Tivo to record my favorite shows, and limit my watching time so that I can do more important things: like blogging, spending time with my family, and exercising.

    • Jonathan February 8, 2011 Reply

      Hi Steve, I gave up on watching TV about 27 years ago. Think of all the time I gained just from not watching commercials. I do own a TV and a DVD player so I have the option, but it’s on my terms, not the networks.

  21. thomas March 7, 2011 Reply

    Your blog is excellent, i liked it very much especially, time management is essential in today’s world. And thanks for posting the tips related to it.

  22. Dave May 24, 2011 Reply

    There are only sixty minutes in an hour. There are only twenty-four hours in a day. This simplistic statement is something we know academically, yet fight against in practice. Most try to fight the Truth of Time every day. Some fight it every hour. These people become time bankrupt, because they are constantly overspending time and playing a catch-up game.Yet others have learned to be at peace with the Truth of Time. They have come to accept it as the immovable truth that it is, and actually feel they are time wealthy. These people have put systems in place that allow them to smoothly manage unexpected emergencies.

  23. Albert Guma August 30, 2011 Reply

    Hi Steve,

    First time using your blog. I was looking for some answers on balancing everything with TV time and i found some very good ideas here. In South Africa we use something called PVR which works exactly like your TIVO. I’m definitely not going to allow the networks to rule my time anymore.

    Finally, i can spend more time reading and watch my favorite shows on the weekend!. So many good books I’ve been neglecting.

    Thanks, Jonathan and for the report too.


    Pretoria, South Africa

  24. Jin July 12, 2012 Reply

    Great list of tips Jonathan, I cannot agree more with these tips. #9 (minimizes interruptions or avoids distractions) is one of the tips that I personally do at work. It helps me stay focus on tasks and prevent getting distracted easily. Another great way that can help you manage time is to break large tasks to manageable bits. It will make your tasks a lot easier to do.

    In addition, tracking your time exactly where time is spent is a way that allows you to improve productivity and eliminate less productive activities. At work I use this tool called Time Doctor that tracks time accurately on real time and give me analytics of my work day. This way I can see how much of my time was productive or unproductive. I also used this tool to list my entire tasks and allows me to organize it depends on priority level. This is how I manage time at work that keeps me productive.

  25. Carissa October 25, 2012 Reply

    Hi Jonathan,
    As you said, the rule is very simple. When you can perform a task, it is better to do it right away than postoning it until another time. This is because we do not know what will come in the future, as life is the most unpredictable game.

  26. Brian November 7, 2012 Reply

    These are really awesome tips Jonathan! Sometimes, I find myself doing some random tasks, thinking that these are only quick ones only to find out that I am spending an hour or two before I get these things done. Now that’s not going to help me to be productive right?
    What I do in the past few days is to really list my priorities, if I can do this at work, then I can also implement this to meet my personal goals, I just have to be consistent in doing so. :)

  27. Lee March 24, 2013 Reply

    A way I have found to get more done and be more productive in a shorter period to time is simply to take five minutes out as soon as I find myself slowing down. I go away get something else done and come back refreshed and ready tog o again. Certainly works for me probably not for everyone. But hope it helps someone.

    Thanks lee

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